Flu-Related Flexible Work Arrangement (FRFWA) Guidelines and Procedure
Why: This procedure has been devised to allow eligible staff members to maintain work duties for up to 10 business days while attending to extraordinary personal situations related to the flu, or to accommodate staff medically advised to modify their work arrangements due to special medical circumstances such as pregnancy or other high-risk conditions.
What: Flu-Related Flexible Work Arrangements (FRFWAs) are work conditions or schedules that are modified for use during the 2009-10 flu season.
The following defines the most applicable flexible work arrangements for this situation:
|Flextime||Flextime allows for flexibility in arrival, departure and/or lunch times.|
|Telecommuting||Telecommuting allows eligible staff to work from remote work sites, either full or part-time.|
|Compressed Work Schedules||This FRFWA allows eligible staff members to work longer hours each day in order to have time off during another normal work day. The most common compressed workweek is a four-day, 10-hour schedule (4/40 or 4/37.5).|
|Hybrid||This is a combination of any of the above mentioned arrangements.|
Who: FRFWAs are available for eligible staff members.
Eligible staff member is defined as: A non-faculty, non-graduate assistant, non-fellowship employee of Syracuse University ("University") or Syracuse University Press, Inc. who is regularly scheduled to work at least 37 ½ hours per week for at least 8 ½ months per academic year, or at least 20 hours per week for 12 months per fiscal year, and is classified as a "Regular" employee in the records of the University's Office of Human Resources (HR). Notwithstanding the preceding sentence, any employee who is represented for collective bargaining purposes by a labor union shall only be eligible for a flexible work arrangement to the extent flexible work arrangements have been agreed to by the applicable union and employer.
Limited FRFWA Period
When: The maximum duration of a FRFWA is 10 business days, and it will automatically expire at the end of that time period or if the employee returns before 10 business days - whichever comes first. If the employee needs to extend the FRFWA there is an appropriate section for an extension on the FRFWA form. If additional time is needed after one extension, a new FRFWA form must be agreed upon and completed by the supervisor and employee.
Initiate the FRFWA Process
Complete FRFWA Proposal
Things to consider:
Note: HR's department of WorkLife and Organizational Development (WL&OD) is ready to assist supervisors in facilitating this process.
Don't hesitate to call the WL&OD team:
443-2488 Katherine Bloomer-Calabria,
443-4933 Jennifer Rosas, WL&OD consultant
Send the Completed FRFWA formto HR