Benefits - Flexible Spending Account

Benefits

Flexible Spending Account - Dependent Care

SU offers employees the opportunity to contribute pre-tax dollars to a Dependent Care Flexible Spending Account administered by EBS-RMSCO.

Benefit Design

The Dependent Care Flexible Spending Account offers tax savings on eligible dependent care expenses provided by qualified caregivers. The advantage of a pre-tax Dependent Care Flexible Spending Account is that you do not pay any federal, state, or social security (FICA) taxes on the money you contribute to it. Your contributions will automatically be deducted in equal installments from your paychecks before taxes are calculated. The taxes you save and the effect on your paycheck will depend on your personal situation (e.g., your household income, tax bracket, and the amount you contribute to the account).

All benefits eligible employees may enroll in the Dependent Care Flexible Spending Account upon hire. You can change the amount you elect for the next calendar year annually during Open Enrollment, prior to the beginning of each plan year. During the plan year you may change your contribution only if you experience a qualifying event such as marriage, divorce, birth, adoption or a change in employment status for you or your spouse.

IRS regulations require that you use the money in your Flexible Spending Account for eligible expenses incurred in the plan year during which the contributions are made. Dependent care expenses are considered to be "incurred" when the qualifying dependent care is provided, and not when you are billed for or pay for the dependent care expenses.

You are not permitted to carry forward contributions made in one plan year to a later plan year. Any remaining balance in the account at the end of the plan year will be forfeited. Therefore, it is important that you estimate your dependent care expenses carefully before electing your contribution amount. The benefit plan year runs from January 1 to December 31.

The Dependent Care Flexible Spending Account offers tax savings on eligible child and elder care expenses provided by qualified caregivers.

Qualifying expenses may only be reimbursed for the care of one or more "qualifying dependents." In general, a "qualifying dependent" is either (1) an eligible dependent under the age of 13, or (2) a spouse or eligible dependent, regardless of age, if that individual is physically or mentally unable to care for himself or herself.
If services are provided by a dependent care center, the center must be licensed by New York State or an appropriate government agency and meet certain other requirements.
If services are provided by an individual, you must supply the caregiver's social security or taxpayer identification number when submitting claims for reimbursement, as well as any other information required by the Plan Administrator to assure that the expenses are properly reimbursable. Expenses are not reimbursable if, among other things, the care provider is the dependent of you or your spouse, or is your child and is under the age of 19 at the end of the plan year.
Expenses for a dependent who does not qualify as your dependent for federal income tax purposes are not eligible for reimbursement under your dependent care flexible spending account.
You generally can contribute up to $5,000 per household annually to this account. (The maximum limit is $2,500 for married individuals filing separate returns.)

Keep in mind that in January you will be making your regular dependent care payments but your account will not yet be funded. You cannot request reimbursement from the Dependent Care Flexible Spending Account for more than has been deposited into it.

Reimbursement Process

EBS-RMSCO administers the Dependent Care Flexible Spending Accounts.

You incur eligible expenses and pay bills as you normally would.
You submit the claim form, receipts, and any additional required information to EBS-RMSCO to request pre-tax reimbursements from your dependent care account.
You receive reimbursement from EBS-RMSCO.
You will have until April 30 of the following plan year to submit claims for expenses incurred during the plan year January 1 - December 31.
Checks are processed once a week if cumulative expenses submitted total $25 or more. After December, the $25 minimum is waived and all expenses submitted are reimbursed weekly for eligible claims from the year prior.

Subject to applicable COBRA rights, should you terminate or otherwise become ineligible for benefits during the calendar year, you will have until April 30 of the following year to submit eligible expenses for reimbursement.

Helpful Links

Questions? Contact the HR Service Center at 443-4042 or e-mail hrservic@syr.edu.

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The web pages summarize your Syracuse University benefit options. Every effort has been made to ensure this information is accurate. However, the programs are governed by legal documents and insurance contracts. If there is any difference between the information on these web pages and the official documents and contracts, the official documents and contracts will rule. Our benefits are governed by current laws and operated according to Internal Revenue Service (IRS) regulations. We will notify you if changes in plans are necessary to comply with the law or with IRS regulations.

Employees electing to participate in the SU benefit plans are bound by the terms of the governing Plan documents. If you have any questions regarding the plans, you may request a copy of the Plan document from the Plan Administrator by contacting the HR Service Center at the number indicated at the end of this page.

As is the case with all benefits offered by SU, (1) the Plan Administrator has the discretionary authority to interpret the terms of the Plan and such interpretation will be binding on all interested parties to the fullest extent permitted by law, and (2) the University reserves the right to modify or terminate the Plan at any time.